FAQs

How many guests can be brought to the ceremony?

We do not have a limit.

Regalia - Can the student use other companies?

Yes, you may use another company.

Regalia - May we rent instead of buy it through the suggested company?

Unfortunately these companies no longer offer rental options, but you many use another company for rental options. Regalia is not required for Prescott College Graduation.

Where is the RSVP?

Once the Registrar has approved your petition to graduate you will be sent the RSVP.

Has my RSVP been received?

Please contact judi.latham@prescott.edu to confirm if your RSVP has been received.

Are there any hotels for a reduced rate for graduation?

Unfortunately we do not have any hotels at reduced rates for graduation weekend.

Who can I contact if I still have questions?

Please contact 928.350.4501 or email judi.latham@prescott.edu to discuss specific graduation questions.

How do I apply for graduation? How soon before graduation am I able to apply to graduate?

Applying for graduation is done with the Petition for Program Completion form which is obtained from the Registrar’s office, and you can apply no later than six (6) months prior than the date before your graduation.  

How will I know I am approved to graduate?

The registrar’s office will contact you to let you know if you are approved to graduate or if you have outstanding items to complete in your program.  

When I am approved to graduate what happens then?

The Registrar’s office will have a deadline for all Petitions for Program Completions to be submitted, once the Registrar has processed all Petitions a list of all approved graduates will be sent to the Events Coordinator who will send a Graduation Invitation/RSVP out to all graduates.  

The RSVP response goes back to the Event Coordinator, and it will also generate an automatic response to the graduate that was sent, the RSVP response will show if the graduate is going to be in-person or virtual.  

My degree program is not listed on the RSVP form.  What do I do?

Send an email to either your advisor, program leader or the event coordinator and the RSVP will be updated to add the degree program; if you have already completed your RSVP and submitted it then the event coordinator will update the spreadsheet.

How many guests can I bring with me to graduation?

We do not have a limit on the number of guests that you can bring with you to the graduation.

Do I need to have tickets for my guests?

You do not need tickets for any of the guests for graduation.

How do I know that I am registered for graduation?

Please contact judi.latham@prescott.edu to confirm that you are registered for graduation.

Who do we contact for questions?

Questions for graduation can be emailed to judi.latham@prescott.edu or 928.350.4501 friends and family members can also use this information if they have any questions regarding graduation and or travel or area information that the college may be able to assist them with.

Will the in-person ceremony be live broadcast?

No, we will not have a live broadcast of the in-person ceremony; friends and family will be able to view the virtual graduation ceremony at 8 am MST/AZ time.

How does virtual graduation work?

All graduating students will receive a link from Stageclip in their email so they are able to upload a clip or photo for the virtual graduation which will include all graduating students.  This is so that all friends and family members no matter where they are will be able to attend the graduation ceremony.

The link will be emailed to all graduates from Stageclip prior to the graduation ceremony it will be emailed within a couple of weeks of graduation.  The graduate will then upload their photo and something they would like to either say or have available to be viewed on the screen.  

There will also be a small “ceremony” available for graduates to share via social media with any friends and family so they are able to celebrate with them. 

Is the virtual graduation ceremony 8 am AZ time or 8 am for all time zones?

The virtual graduation ceremony is 8 am AZ time zone or MST and the time zone will adjust to the local time zone for example if you are in New York, it will then be 11 am EST when it is shown at 8 am MST in AZ.

When will we receive the link for the virtual graduation for my friends and family?

Once the virtual graduation is completed with StageClip a link will be emailed to all graduates and it will also be posted a the morning of graduation.  

If I have sent back my RSVP to be in the in-person graduation and I must change to only be in the virtual graduation, am I able to do this? How do I do this?

Yes, of course you can do this, to do this simply resend the RSVP back with the change from I will attend in Person to I will attend Virtually, and you will be automatically changed, and the number of guests will be removed.

If I have sent back my RSVP to attend virtually and now, I am able to attend in-person and I will have family members with me, am I able to do this?  How do I do this?

Yes, of course you can do this, to do this simply resend the RSVP back with the change from “I will attend virtually to I will attend in Person” and add the number of guests who will be attending.  Also make sure if you are an undergraduate student to add who will be presenting you.

How do I purchase graduation Regalia?

On the graduation website there are links to Herff Jones and Oak Hill where you can purchase graduation regalia.  If you do not wish to purchase regalia for graduation, unfortunately, rental regalia is not available from these websites.   

Graduates do not have to purchase regalia from these websites, they are able to purchase regalia from any website that they would like to such as Amazon.

Regalia is also optional.  PhD students will be hooded during the ceremony, but they still do not have to purchase or rent regalia. 

What if I do not want to speak at the graduation ceremony, do I have to speak for a minute?

No, if you do not want to speak, you do not have to speak, just let us know or remind us when we line everyone up and we will make a note of it.

The RSVP does not provide any details, what do we do on graduation day?

Prior to graduation day there will be a final email that will be sent to all students who have RSVP’d for graduation, this will let the students know where they will be going to for graduation.